p2-60questions

Which product forms the 'contract' between the Project Manager and the Project Board for the project?

Project Product Description

Project Brief

Project Initiation Documentation

Project Plan

Which two statements about the 'continued business justification' principle are CORRECT? 1. The business justification for a project should be documented 2. The project manager should be responsible for the business justification 3. A project must be stopped if the business justification changes 4. Compulsory projects still require business justification

1 and 4

2 and 3

3 and 4

1 and 2

What must be recorded in the project initiation documentation to meet the minimum requirements for applying the progress theme?

The overall approach to managing by exception

The levels of management control that will be used

The tailoring required for progress reports

The tolerance areas that will not be controlled

Which statements apply to a stage plan? 1. It is produced for the project during the 'initiating a project' process 2. It is produced close to the time when the planned events will take place 3. It provides the basis for day-to-day control by the project manager 4. It provides the basis for control by the project board

2 and 3

3 and 4

1 and 4

1 and 2

What should be provided by corporate or programme management before the Starting up a Project process commences?

A Project Brief with details outlining the project approach

Authority to initiate a project

Sufficient information to identify the prospective Executive

The Project Initiation Documentation

Which is a benefit of using PRINCE2?

It provides established and proven best practice and governance for project management

It includes techniques for critical path analysis and earned value analysis

It prevents any changes after the scope of a project has been agreed

It enables a project manager to be accountable for the success of a project

Which process includes the acceptance and execution of project work by external suppliers?

Managing Product Delivery

Controlling a Stage

Managing a Stage Boundary

Directing a Project

Which product provides an explanation of any deviations from the approved plans that are still within tolerance?

Benefits Review Plan

Lessons Report

Project Initiation Documentation

End Stage Report

Which is a minimum requirement for applying the risk theme?

A risk breakdown structure must be created

A risk budget must be established for managing risks

Risk checklists must be used to ensure risks are identified

Identified threats and opportunities must be documented

Which is a purpose of the Risk Management Strategy?

To identify suitable risk owners for each of the project risks

To summarize exposure to strategic, programme, project and operational risks

To define the techniques to be used when assessing project risks

To recommend responses for each of the project risks

Identify the missing word in the following sentence A purpose of the [ ? ] theme is to control any unacceptable deviations from the project's objectives.

Plans

Progress

Risk

Change

Which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver?

Timescale

Scope

Costs

Risk

Which is a purpose of the organization theme?

To implement the controls required to manage by exception

To plan the training needed for the delivery of the project

To define the structure of accountability and responsibilities on the project

To set the tolerance on the cost of resources

In which product are the time and cost tolerances defined for work that is managed by a Team Manager?

Product Description

Work Package

Stage Plan

Team Plan

How is the 'learn from experience' principle applied?

By defining cost tolerances for project objectives

By delegating responsibilities to a different level of management

By defining the customer's expectations of the project's products

By reviewing the management of previous projects

Which is a feature of PRINCE2?

It is designed to manage both projects and programmes

It is a method specifically designed for technical projects

It includes many motivational techniques

It promotes continual learning in organizations

Which is an objective of the Managing a Stage Boundary process?

To review and, if necessary, update the Project Initiation Documentation

To ensure a periodic review is carried out to approve the products created within the completed stage

To act as a break between those managing the project and those creating products

To enable the Project Board to commit resources and expenditure required for the initiation stage

Which product summarizes progress and is used to decide whether to continue with the project?

Product Status Account

End Project Report

End Stage Report

Checkpoint Report

Which is a purpose of the 'starting up a project' process?

To do the minimum to decide whether it is worthwhile initiating the project

To ensure that there is authority to deliver the project's products

To create the management products required to control the project

To understand the resources and costs to deliver the project's products

What is used to identify any interested party who needs to be informed of project closure?

Project Brief

Configuration Management Strategy

Project management team structure

Communication Management Strategy

Who is responsible for documenting any tailoring of work packages?

Project support

Team manager

Executive

Project manager

What makes a project a PRINCE2 project?

It has a permanent project organization to deliver a long-term result

It has project processes that satisfy the objectives of PRINCE2 processes

It has established technology to improve business as usual

It applies some of the PRINCE2 principles

Which theme is applied to ensure that a project is desirable, viable and achievable?

Business Case

Organization

Progress

Risk

What is the first step in the recommended risk management procedure?

Implement

Identify

Assess

Plan

Which is a purpose of the Directing a Project process?

To provide the information required to confirm whether it is worthwhile to initiate a project

To provide sufficient information to review the current stage and approve the next Stage Plan

To establish the level of control required by the Project Board after initiation

To enable overall control of a project to be exercised by the Project Board

How is the Project Initiation Documentation used during the Closing a Project process?

It is updated to include relevant lessons from previous projects

It provides the Project Product Description for approval by the Project Board

It provides the controls for the final stage of the project

It is used as the basis for comparing the original aim of the project against what was actually achieved

When should the Managing a Stage Boundary process be undertaken?

At the end of the final stage

Close to the end of each management stage

At the end of the starting up stage

Close to the start of each management stage

What term is used to describe when a risk might occur?

Probability

Evaluate

Impact

Proximity

Which defines the sequence in which the project's products should be developed?

Project Product Description

Product Description

Product breakdown structure

Product flow diagram

What must be used, as a minimum requirement for applying the progress theme?

Checkpoint reporting

Highlight reporting

Stage authorization

Work package authorization

Which is a purpose of a project brief?

To document a common understanding of the starting point for the project

To confirm that the project is able to deliver the detailed business case

To capture lessons from previous projects

To define the quality techniques to be applied during the project

Which is a purpose of an Issue Report?

To formally document the impact of a request for change

To capture information about uncertain events that may threaten the project objectives

To provide information on the number of quality problems found during the review of a product

To inform the Project Board of a forecast to exceed tolerance

Which two statements about tailoring are CORRECT? 1. Processes can be simplified or carried out in more detail. 2. Terminology can be changed to suit organizational standards. 3. Themes that are not relevant to the project can be excluded. 4. Project management team members can carry out any combination of roles.

3 and 4

2 and 3

1 and 2

1 and 4

What should a risk budget be used to fund?

Responses to remaining open risks after the project has been closed

Capturing identified threats and opportunities in the Risk Register

Producing risk summaries for inclusion in Highlight Reports

Specific management responses to a project's threats and opportunities

Which is assumed to be the customer's responsibility in the PRINCE2 customer/supplier environment?

To provide the skills to deliver the desired result

To specify the desired result

To ensure the technical integrity of a project

To develop the project's products

Which is a type of issue?

Problem/concern

Follow-on action recommendation

Exception Report

Identified threat

Which is a minimum requirement for applying the organization theme?

To appoint a business change manager as senior user when the project is part of a programme

To combine roles, where possible, to simplify the organization

To define the approach to engaging with stakeholders

To appoint and define the roles of team managers

Which is a benefit of applying the 'manage by stages' principle?

The project will have review and decision points so that progress can be assessed

The project management team will understand the customer's expectations

The project management team will understand the tolerances allowed

The key stakeholders in the project will have representation on the project board

Which is an objective of the 'initiating a project' process?

To request authority from programme, corporate management or the customer to deliver the project

To prepare the plans for the subsequent delivery stages

To ensure that there is authority to initiate the project

To summarize how the organization's project management method will be tailored for the project

Which statement describes the 'directing a project' process?

It enables the project board to assure that there is continued business justification

It begins on completion of the 'initiating a project' process

It ensures there are regular progress meetings

It covers the day-to-day activities of the project manager

Which is a purpose of the Controlling a Stage process?

To take action so that the stage remains within tolerance

To agree tolerances for the stage

To agree, perform and deliver project work

To draft a plan for the next stage

Which is a minimum requirement for applying the business case theme?

To have the benefits management approach approved by the participants of benefits reviews

To appoint a senior user from an area of the business impacted by the project

To delegate the development of the business justification to the project manager

To document the responsibility for defining the standards for the business case

Which is a reason why the 'defined roles and responsibilities' principle must be applied?

Because stages provide senior management with control points

Because projects may have duplicated or inconsistent objectives

Because more than one function may be involved in the project

Because each project will have unique outputs

Which roles CANNOT be combined with the role of project assurance? 1. Project manager 2. Project support 3. Senior user 4. Executive

1 and 2

2 and 3

1 and 4

3 and 4

What takes place during the 'closing a project' process?

The project closure notification is reviewed and approved

Ownership of the project's products is transferred to the customer

The post-project benefits reviews are performed

An end stage report is prepared for the final stage

Which statement about the 'continued business justification' principle is CORRECT?

A formal business case document is mandatory

The chosen option must provide value for money

The justification for compulsory projects does not need approval

There must be no change to the reasons for a project

Which is an objective of the Starting up a Project process?

To confirm that there are no known restrictions that would prevent the project from being delivered

To prepare the Project Initiation Documentation for authorization to initiate the project

To ensure that all Team Managers understand their responsibilities

To obtain approval for the Project Plan from corporate or programme management

What does the 'initiating a project' process provide?

Approval from the project manager for work to be started by delivery teams

Information for the project board to decide if the project is aligned to business objectives

Definition of the suppliers' obligations for controlling the work package delivery

Approval from the project board to proceed with the project, if it is worthwhile

In which process are Team Plans produced?

Managing Product Delivery

Controlling a Stage

Managing a Stage Boundary

Initiating a Project

Which theme provides information on what is required, how it will be achieved and by whom?

Business Case

Quality

Organization

Plans

Which product is a time-driven control?

Lessons report

End stage report

Exception report

Checkpoint report

What should be provided by a project mandate?

A plan for the initiation stage

Terms of reference for a project

Tolerances for each management stage

A detailed business case

What is a project outcome?

A measurable improvement that is perceived as an advantage by one or more stakeholders

The project's specialist products

The result of the change derived from using the project's outputs

The reason for the project

Which process is triggered by the project manager's request to initiate a project?

Initiating a project

Directing a project

Managing a stage boundary

Starting up a project

What is established within the Initiating a Project process?

That all of the information to develop the Project Brief is available

That any constraints which could affect the project have been removed

The different ways that the project product can be delivered

The formats for communicating project information to stakeholders

Which is a responsibility of the business representative on the project board?

To check the required quality levels are achieved by the project's products

To ensure the project represents value for money

To confirm the project delivers the required functionality

To set tolerance levels for the project

Which is a recommended quality review team role?

Project Assurance

Senior User

Project Support

Presenter

Which is a responsibility of the change authority?

To approve or reject requests for change within the delegated limits

To maintain project files according to document control procedures

To prepare a team plan and agree it with the project manager

To ensure an acceptable solution is being developed

Which statement applies to Stage Plans?

They are produced at the same time as the Project Initiation Documentation

They provide a baseline against which the Project Board monitors overall progress

They always have the same duration as the Project Plan

They assist the Project Manager in day-to-day management and control of the project

Which statement correctly describes project assurance and quality assurance?

They are both the responsibility of the project board, but project assurance may be delegated

They are both independent of the project management team

Project assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization

Project assurance and quality assurance are both the responsibility of corporate, programme management or the customer

60 Questions