p2-60questions

Which is a purpose of the risk management approach?

To identify suitable risk owners for each of the project risks

To recommend responses for each of the project risks

To summarize exposure to strategic, programme, project and operational risks

To define the techniques to be used when assessing project risks

Which process provides an interface with corporate or programme management?

Managing a Stage Boundary

Managing Product Delivery

Controlling a Stage

Directing a Project

Which is a minimum requirement for applying the organization theme?

To define the approach to engaging with stakeholders

To appoint and define the roles of team managers

To appoint a business change manager as senior user when the project is part of a programme

To combine roles, where possible, to simplify the organization

How is the 'manage by exception' principle applied?

By setting controls to warn the higher level of management of potential problems

By ensuring that the project continues to be desirable, viable and achievable

By providing lessons so that mistakes made in previous projects do not happen

By dividing the project into a minimum of two management stages

Which management product should always be updated when a product fails its quality check?

Issue register

Risk register

Quality register

Lessons log

Which is a purpose of an Issue Report?

To formally document the impact of a request for change

To capture information about uncertain events that may threaten the project objectives

To inform the Project Board of a forecast to exceed tolerance

To provide information on the number of quality problems found during the review of a product

On which environment is PRINCE2 based?

Procurement

Information technology

Programme

Customer/supplier

What is the trigger for the Starting up a Project process?

Project Plan

Outline Business Case

Project Brief

Project mandate

Which is a purpose of the quality theme?

To establish mechanisms to judge whether the project remains desirable and achievable

To enable the assessment of continuing project viability

To define the procedures for the control and modification of project products

To define how the project will ensure that its products are fit for purpose

Which statements apply to a stage plan? 1. It is produced for the project during the 'initiating a project' process 2. It is produced close to the time when the planned events will take place 3. It provides the basis for day-to-day control by the project manager 4. It provides the basis for control by the project board

1 and 2

2 and 3

3 and 4

1 and 4

Identify the missing words in the following sentence. If a baselined product requires modification, the recommended [ ? ] procedure, or equivalent procedure should be used.

quality control

exception management

risk management

issue and change control

What should be provided by a project mandate?

Terms of reference for a project

A detailed business case

Tolerances for each management stage

A plan for the initiation stage

Which process aims to ensure that during the project all parties understand the project objectives?

Starting up a project

Managing product delivery

Directing a project

Initiating a project

Which role is responsible for the management of a risk assigned to it?

Project assurance

Risk owner

Risk actionee

Project support

Which is a purpose of the organization theme?

To set the tolerance on the cost of resources

To implement the controls required to manage by exception

To define the structure of accountability and responsibilities on the project

To plan the training needed for the delivery of the project

Which is a minimum requirement for applying the business case theme?

To have the benefits management approach approved by the participants of benefits reviews

To document the responsibility for defining the standards for the business case

To appoint a senior user from an area of the business impacted by the project

To delegate the development of the business justification to the project manager

What is likely to be avoided by applying the 'tailor to suit the project' principle?

Project risks

Training

Unnecessary management effort

Procurement procedures

Which is a purpose of a risk budget?

To fund the costs of identifying risks to the project

To fund the costs of implementing risk responses

To fund the cost of analyzing requests for change

To fund risk management activities defined in the risk management procedure

Which roles CANNOT be combined with the role of project assurance? 1. Project manager 2. Project support 3. Senior user 4. Executive

1 and 2

3 and 4

2 and 3

1 and 4

What is an advantage of applying the 'learn from experience' principle?

It allows the project manager to delegate time tolerances to the team managers

It allows the project team to identify improvements to be made during the project

It allows the project team to fully understand their roles and responsibilities

It allows the project board to delegate cost tolerances to the project manager

Which activity can take place within the 'managing a stage boundary' process?

Take corrective action within stage tolerances

Authorize a stage plan for the next stage

Produce an exception plan

Produce highlight reports

Which describes the 'implement' step within the recommended risk management procedure?

Project support allocates the risk budget to fund the selected risk responses

The project manager formulates the risk management approach

The risk owner decides the best response to control the risk

The risk owner and the risk actionee carry out activities to control and deal with the risk

Which aspect of project performance must be managed in order to have a clear understanding of what the project is to deliver?

Timescale

Costs

Scope

Risk

What does applying the 'manage by stages' principle ensure?

That the project is only started and continued if it is desirable, viable and achievable

That the project is properly initiated before work begins on delivery of the project's outputs

That the customer's quality expectations and acceptance criteria are captured and agreed

That the project management team understands what they are accountable for

Which is a purpose of the Risk theme?

To enable proactive identification, assessing and controlling of uncertainty

To prepare the organization's risk management policy

To provide a way to record any complaints from stakeholders

To identify, assess and control any approved changes to the baseline

Which principle is being applied when a project product description is produced?

Learn from experience

Focus on products

Manage by stages

Continued business justification

What makes a project a PRINCE2 project?

It has established technology to improve business as usual

It applies some of the PRINCE2 principles

It has project processes that satisfy the objectives of PRINCE2 processes

It has a permanent project organization to deliver a long-term result

What is a risk cause?

A known situation which creates uncertainty

An area of uncertainty that could create a problem

A negative consequence of a threat occurring

A positive consequence of an exploited opportunity

Which is an objective of the Starting up a Project process?

To prepare the Project Initiation Documentation for authorization to initiate the project

To obtain approval for the Project Plan from corporate or programme management

To confirm that there are no known restrictions that would prevent the project from being delivered

To ensure that all Team Managers understand their responsibilities

Which defines the sequence in which the project's products should be developed?

Product breakdown structure

Project Product Description

Product Description

Product flow diagram

Which statement about the project support role is CORRECT?

It can be performed by the project manager

It can be combined with the project assurance role

It is an optional role for a PRINCE2 project

It produces checkpoint reports for the project manager

If a work package is forecast to exceed its tolerances, how should a team manager inform the project manager?

By raising a risk

By raising an issue

By submitting an exception report

By submitting an exception plan

Which is assumed to be the customer's responsibility in the PRINCE2 customer/supplier environment?

To provide the skills to deliver the desired result

To develop the project's products

To specify the desired result

To ensure the technical integrity of a project

Which statement applies to Stage Plans?

They assist the Project Manager in day-to-day management and control of the project

They are produced at the same time as the Project Initiation Documentation

They always have the same duration as the Project Plan

They provide a baseline against which the Project Board monitors overall progress

Which is a minimum requirement for applying the organization theme?

To ensure that all the responsibilities of the project board are fulfilled

To ensure that the change authority is delegated

To ensure the senior user verifies user requirements

To ensure that the supplier resources are available

What is established within the Initiating a Project process?

That any constraints which could affect the project have been removed

The different ways that the project product can be delivered

That all of the information to develop the Project Brief is available

The formats for communicating project information to stakeholders

Which two statements describe a highlight report? 1. It provides a summary of the stage status 2. It is used by the project board to monitor the progress of the stage and project 3. It is produced by the project manager when a new risk is identified . 4. It is used by the project manager to escalate an exception

1 and 2

3 and 4

2 and 3

1 and 4

What must be recorded in the quality management approach, as a minimum requirement for applying the quality theme?

The definition of the quality records required

The approach to managing project assurance

The quality tools and techniques to be used

The project's approach to quality planning

Which role is part of the project management team?

Quality Assurance

Change Authority

Presenter

Administrator

Which product forms the 'contract' between the Project Manager and the Project Board for the project?

Project Initiation Documentation

Project Brief

Project Plan

Project Product Description

In which situation might the Controlling a Stage process be used?

To manage the activities of a complex programme

To manage a long initiation stage of a complex project

To create an Exception Plan to replace the current Stage Plan

To organize support activities following the handover of products to operations

Which is a benefit of using PRINCE2?

It provides established and proven best practice and governance for project management

It includes techniques for critical path analysis and earned value analysis

It enables a project manager to be accountable for the success of a project

It prevents any changes after the scope of a project has been agreed

Which statement correctly describes project assurance and quality assurance?

They are both independent of the project management team

Project assurance provides assurance to the project's stakeholders whereas quality assurance provides assurance to the wider corporate, programme or customer organization

Project assurance and quality assurance are both the responsibility of corporate, programme management or the customer

They are both the responsibility of the project board, but project assurance may be delegated

Which is a feature of PRINCE2?

It is a method specifically designed for technical projects

It is designed to manage both projects and programmes

It promotes continual learning in organizations

It includes many motivational techniques

What is an Exception Report used for during the Managing a Stage Boundary process?

To examine the recommended actions that will contribute to the Exception Plan

To instruct the Project Manager to produce an Exception Plan

To capture the consequences of deviation beyond the stage tolerance

To capture a forecast to exceed Work Package tolerance

What does the 'initiating a project' process provide?

Definition of the suppliers' obligations for controlling the work package delivery

Approval from the project board to proceed with the project, if it is worthwhile

Approval from the project manager for work to be started by delivery teams

Information for the project board to decide if the project is aligned to business objectives

What should be provided by corporate, programme management or customer before the 'starting up a project' process commences?

A project brief with details outlining the project approach

Authority to initiate a project

The project initiation documentation

Sufficient information to identify the prospective executive

Identify the missing words in the following sentence. The six aspects of project performance to be managed are [ ? ], costs, timescales and scope.

change, quality, risk

benefits, change, quality

benefits, change, risk

benefits, quality, risk

Which is a responsibility of the managing level within the project management team?

To ensure that the products are produced within the constraints agreed with the project board

To appoint the roles in project management team

To approve the stage completion of each stage

To set project-level tolerances

Which two statements about tailoring are CORRECT? 1. Processes can be simplified or carried out in more detail. 2. Terminology can be changed to suit organizational standards. 3. Themes that are not relevant to the project can be excluded. 4. Project management team members can carry out any combination of roles.

2 and 3

1 and 2

3 and 4

1 and 4

Which is a purpose of an End Stage Report?

To summarize performance so that the Project Board can decide what to do next

To inform the Project Board when a Stage Plan is forecast to exceed tolerance levels

To summarize the quality management activities that are planned during the stage

To provide a summary of stage status to the Project Board at defined intervals

What must the project board do, as a minimum requirement for applying the change theme?

Request a product status account

Establish a change budget

Define a change authority

Agree acceptable corrective actions

Which is a task of 'defining and analyzing products'?

Analyze the risks

Design the plan

Prepare the schedule

Create the product flow diagram

Which statement about project stakeholders is CORRECT?

All stakeholders are members of the project board

All three principle categories of stakeholder have their interests represented by the project board

All stakeholders must be identified at the start of the project

All stakeholders are external to the corporate organization

Which theme establishes mechanisms to monitor and compare actual achievements against planned achievements?

Plans

Progress

Change

Quality

Which is a purpose of the benefits management approach?

To document the justification for undertaking a project

To provide the reasons for the project, to put into the business case

To summarize project performance to date for the project board to decide what action to take next

To provide a schedule for measuring the achievement of benefits

Which process provides the project board with the information it requires in order to commit resources to the project?

Directing a project

Controlling a stage

Initiating a project

Managing product delivery

Which product summarizes progress and is used to decide whether to continue with the project?

Product Status Account

Checkpoint Report

End Stage Report

End Project Report

Which statement about management stages is CORRECT?

There can be more than one delivery step within a management stage

A project can be scheduled without management stages

Several management stages can be scheduled to run at the same time

Delivery steps and management stages should end together

Which statement about acceptance criteria is CORRECT?

After acceptance criteria are agreed, they CANNOT be changed

Acceptance criteria should be agreed between the customer and the supplier

Acceptance criteria are used to produce the customer's quality expectations

Acceptance criteria are less specific and precise than customer's quality expectations

60 Questions